But 6 months back, the story was something else…let’s rewind 

Even though john’s company is a multi billion enterprise, they were still traditional in management information systems and processes were not automated. Email usage is negligible…less than 5%. Since John is handling Employee Leave, Travel and Clearance, he will be very busy during holiday/vacation season and usually payroll cycle ends.  

Can you imagine the ‘process to avail leave’ in john’s company? 

• First employee will send a request for leave balance information to John through employee’s immediate manager
• John will check the paper records and intimate the leave balance to employee
• Based on this employee will request for leave to immediate manager
• Immediate manager will forward the request to Department Head through proper channel
• Aagain 2/3 managers in between immediate manager and department head will put their signature on request
• Approved leave request will reach John
• John will prepare a leave statement and send to payroll team 

Apart from this if a Department Head wanted to know how many people planning to go on leave for a particular period, John needs to spend hours on record room 

At any point of time, john will be having 30-40 requests pending with him 

But today things are different… let’s examine john’s work

1. John switches on his personal computer
2. Checks mails and see alerts with regard to approved leaves
3. Signs in to HRMS suite and monitor overall status of leave applications
4. Generates Leave Reports for HR data analysis purpose

Goodbye to late nights at office and dust infection
Goodbye to complaints from Boss, Employees and Department Heads

 This is achieved by streamlining and automating employee leave process. John’s boss is happy with the Return on investment too

 Current Employee Leave Process in a nutshell

1. Employee signs in to HRMS – Employee self service
2. Checks leave balance
3. Submit leave request online to immediate manger with copy to other managers
4. Immediate manger reviews and forwards to Department Head
5. Department Head reviews and when approves, John, Employee and payroll officer receives mail alerts
6. Payroll officer processes salary
7. Automatic Leave grant happens (if required) 

What do you think? 

Now we are learning that we are not in the safer side of the economy and any major global changes will have its ripple effect on our economy…a direct hit on exports and indirect hit on others.  But how come we became this much dependent?  Is this because of lack of planning, proactiveness from industry or because of unsuitable economic model for the country?
 
What do you think?